Management software for luxury villas and boutique rentals, from booking to turnover.
Built for private estates, boutique villas and high-end hospitality teams. A direct booking engine removes OTA commissions, and one management cockpit covers turnover and cleaning checklists, chef scheduling, automated guest messages, keyless gate codes and staged payments.
Admin control panel
Highlights from the admin dashboard running at Casa Lux today: seasonal pricing, revenue insights, blocked dates and stay rules.
Define seasonal tiers with weekly and calculated daily rates, automatic discounts for longer stays (7+, 14+, 28+ nights), promo codes and optional add-on services.
Financial reporting for owners and asset managers: gross revenue, average daily rate (ADR), average length of stay (ALOS), booking lead time, and monthly revenue against cash inflow, without exposing personal data.
Block dates for owner stays, maintenance, seasonal closures and changeovers. One-off ranges and yearly recurring closures, synced to the OTA calendars instantly.
Set check-out and check-in hours, seasonal minimum stays, Saturday-to-Saturday changeovers for peak summer, and flexible gap exceptions.
Operations
Most property management systems stop at the calendar. casa-lux.es connects guest arrivals to the work on the ground.
Digital room-by-room checklists for housekeeping and inspection: departure audits, linen counts, deep cleans between bookings and photo sign-off.
Coordinates private chefs, estate cooks and caterers with arrival times, breakfast requests, dietary needs, pantry prep and events.
Email, SMS and WhatsApp messages send arrival details, digital welcome guides, Wi-Fi keys, mid-stay check-ins and departure instructions.
Built for high-value stays: a 30% deposit confirms the booking, the remaining 70% is charged automatically before arrival, plus a refundable damage deposit.
Generates time-limited PIN codes for motorised gates and smart locks. Codes activate at check-in (e.g. 16:00) and expire at departure (10:00).
Keeps Airbnb, VRBO, Booking.com and direct bookings in sync. Outbound feeds block external dates the moment a direct booking lands, preventing double bookings.
Architecture
PHP 8.3 with SQLite in WAL mode: fast direct queries, no database daemon, execution under 30 ms.
Works for a single villa or a portfolio, with separate staff accounts, pricing tiers and seasons per property.
Guest ID documents, booking details and payment history stay in self-contained European storage, with no third-party telemetry.
Direct payments go straight into the estate's own Stripe account, saving 15% to 22% on every booking.
Comparison
How most villas are run today, and what changes when bookings and on-site work live in one system.
| Compared on | casa-lux.esVilla operations SaaS | OTAs onlye.g. Airbnb, Booking.com | Channel manager / PMSe.g. Smoobu, Lodgify, Hostaway, Guesty | Spreadsheets and WhatsAppDo it yourself |
|---|---|---|---|---|
| Commission per booking | None on direct bookings | Host and guest fees on every booking, often 15% or more together | Monthly subscription; some plans add a booking fee | None, but no booking engine either |
| Own booking website | Direct booking engine with seasonal pricing | No | Usually, through a website builder | No |
| Calendar sync | Two-way iCal with Airbnb, VRBO and Booking.com | Each platform separately | iCal or direct API channel connections | Manual |
| On-site operationsCleaning, chef, gate access | Built in: checklists, chef scheduling, time-limited gate PINs | No | Tasks vary; often via add-ons or integrations | Manual |
| Staged paymentsDeposit, balance, damage hold | 30% / 70% schedule plus a pre-authorised damage deposit | Platform payment rules | Depends on plan and payment provider | Manual bank transfers |
| Guest data | Self-contained European storage, no third-party telemetry | The platform owns the guest relationship | Vendor cloud | Scattered across phones and files |
| Availability | Early access for selected estates | Open to all | Open to all | Always |
A general comparison based on public product information, checked October 2026; plans and fees differ per vendor and change often. Airbnb, Booking.com, VRBO, Smoobu, Lodgify, Hostaway and Guesty are trademarks of their respective owners.
Buyer's guide
You run a high-end villa or estate with staff on site.
You list many units across many channels.
You are just starting out.
You let one property a few weeks a year.
Use cases
Housekeeping, gardeners and cooks working from the same schedule as the bookings.
Several properties, each with its own seasons, prices and team.
Dietary needs, breakfasts and dinners planned from the guest's booking.
Peak-season changeover rules and minimum stays enforced automatically.
Keyless gate codes and automatic guest messages when nobody is on site to hand over keys.
Yoga, family and corporate groups with catering, add-ons and staged payments.
FAQ
The software runs in production at Casa Lux Estate in Álora, Málaga. Early beta access is being prepared for selected luxury villas, private retreats and boutique hospitality teams; get in touch to request a walkthrough.
Yes. Two-way iCal sync polls the external calendars, and the outbound feed blocks OTA dates the moment a direct booking lands, preventing double bookings.
Direct bookings carry no OTA commission and are paid straight into the estate's own Stripe account, which typically saves 15% to 22% per booking.
A 30% deposit confirms the booking and the remaining 70% is charged automatically before arrival. A refundable security deposit is pre-authorised and released after the stay. Stripe cards and bank transfers are supported.
Yes. It works for a single villa or a portfolio, with separate staff accounts, pricing tiers and seasons per property.
Guest ID documents, booking details and payment history stay in self-contained European storage, with no third-party telemetry, in line with GDPR.
We are preparing early beta access for selected luxury villas, private retreats and boutique hospitality teams. Get in touch for a walkthrough or to discuss custom integrations.
